Jobs and Internships
The Institute for Policy Studies is a progressive think tank dedicated to building a more equitable, ecologically sustainable, and peaceful society. We believe progress occurs when people and movements come together to act on powerful ideas based on equity, peace, and the protection of our planet. Since 1963, we have been challenging corrupt power structures that undermine a true democracy. Today, we are uniting people and movements around real, transformational change through independent research, networking across issues, and visionary platforms.
IPS is strengthened by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more. We strongly encourage applications from people of color, women, the LGBTQIA community, and other groups that have historically been subject to discrimination.
Reports to: Tope Folarin, IPS Executive Director, and Kathleen Gaspard, IPS Deputy Director
Salary Range: $50,000-$55,000 FTE
About the Institute for Policy Studies (IPS) IPS is a progressive think tank dedicated to building a more equitable, ecologically sustainable, and peaceful society. In partnership with dynamic social movements, we turn transformative policy ideas into action.
IPS values the well-being of our staff. We offer generous leave, excellent employer-paid benefits for employees and their dependents, 403b retirement plan with employer match, and flexible work hours. We are currently working 100% remotely, but when we reconvene, our office is located in DuPont Circle, with sunny windows and a gym.
Position Overview:IPS is looking for a confidential executive assistant who’s passionate about using their organizational prowess to help the leadership of a progressive nonprofit thrive. As an executive assistant to both the Executive Director (ED) and Deputy Director (DD), you will oversee the administrative, logistical, operational, and communication details for a wide array of these senior leaders’ responsibilities and will be entrusted with sensitive and confidential information not shared internally with other staff.
The ideal candidate will be as personable as they are organized. We are seeking an expert relationship builder to liaise with board members, donors, contractors, and staff members with sensitivity, discretion, and good humor. This person will also be experienced at creating organizational systems that remove stress and maximize efficiency. Strong detail and deadline orientation, preservation of confidentiality, and an ability to “manage up” are a must. Learn more about managing up
The Institute for Policy Studies is a vibrant, multi-issue progressive think tank with strong ties to social movements. While this person doesn’t need to be a policy wonk, we are looking for someone who is committed to racial equity and social justice and has 3-5 years of relevant experience. If you have the skills and passion to match our mission, we’d love to hear from you.
Who You Are and the Keys to Success:
- Exceptionally Well-Organized: You are able to account for multiple projects at the same time without letting the details drop through the cracks. You are proactive and will anticipate the needs of the ED, helping him to maximize his time, energy, and network.
- Relationship-Builder: You are an unflappable and flexible connector who can form positive working relationships with a wide range of people. You bring warmth, patience, and curiosity to your interactions and are known as a “great listener.”
- Confidential and Discreet: You will regularly engage with and often serve as the first point of contact for the ED and DD and will maintain professionalism, confidentiality, and discretion in all communication and with respect to the information shared with you by IPS senior leadership and management.
- Systems Builder: You are excited by the opportunity to create and sharpen systems and have a history of improving processes.
- Passion for Progressive Issues: You are a quick learner and have a basic understanding of social movements and/or the progressive foundation landscape.
- Commitment to Racial Equity and Social Justice: You care deeply about advancing racial equity and social justice.
Extra Pluses (These preferred qualifications are not required to succeed in this role):
- Project Management Experience
- Familiarity with EveryAction and Slack
- Scheduling: Manage Executive Director and Deputy Director’s schedules, coordinating with external stakeholders such as funders, allies, and contractors as well as management and staff. Act as both a gatekeeper and ambassador.
- Preparation for Commitments: Create memos, meeting agendas, and daily briefing book for Executive Director’s meetings and speaking engagements, including conducting background research to provide needed context when necessary.
- Board Coordination: Serve as a key coordinator and liaison for the Board of Trustees, including scheduling meetings, taking high-level notes, and compiling and creating a centralized system of board resources. Coordinate internal activities to adhere with timelines and contribute to the explanation of board processes to staff and others.
- Manage Special Projects: Work backwards to identify and track moving parts, delegate tasks, and provide follow-up with necessary stakeholders. Serve as a key logistical facilitator for annual retreats and events, working closely with both vendors and management.
- Manage Funding Communications: Serve as a key holder of ED’s donor communications schedule, supporting ED in maintaining current touchpoints with donors.
- Support Key HR Processes: Coordinate hiring interviews and manage onboarding processes, review applications, schedule exit interviews, contribute to recruitment efforts, and draft contracts.
- Provide Administrative Assistance for Key Processes: Provide administrative assistance for year-end reviews, liaise with contractors, and coordinate payments.
If You Joined Us Today, Your Tasks Might Look Like:
- Managing ED’s schedule and providing daily updates to ED
- Creating a calendar of communication for donors and prospective donors
- Producing briefings for all meetings, including programmatic and fundraising meetings
- Creating board filing and information system and planning board meetings for 2022
- Calendaring performance reviews for 35 staff members
- Supporting senior leadership in connection with labor relations, collective bargaining and other personnel matters.
Please send a cover letter, resume, and three references to firstname.lastname@example.org with “Executive Assistant” in the subject line. we will be accepting applications for this position on a rolling basis. Qualified candidates will be contacted for an interview. No phone calls, please.
IPS is strengthened by the diversity of our staff and board, and we actively welcome applications from people of color, people with disabilities, women, LGBTQ candidates, and candidates who hold other historically marginalized identities.
Thank you very much for your interest in working with us.